Fort Smith Public Library -- Policies

Obtaining a Library Card  |  Lost or Misplaced Cards  | Change of Address  
Borrowing Policy  |  Renewals  | Fines for Overdue Items
Interlibrary Loan  | Reserve Requests  |  Meeting Room Policy


Obtaining a Library Card

Fort Smith Residents  | Non-Residents  | Non-Resident Property Owners | Temporary Library Cards  | Reciprocal Borrowing Policy


Fort Smith Residents

Fort Smith residents with proof of residency may apply for a library card to entitle them to borrow library materials. Applicants for a library card must provide the following:
  1. Name
  2. Current Address
  3. Telephone number (or message phone number)
  4. Identification in printed form, showing current address. Any of the following may be used as identification:

Handwritten receipts are not accepted as a real form of identification for our purposes. A post office box may not be used as the address of someone who lives in Fort Smith. Non-residents may use a P.O. box as their address.

Any patron under the age of 16 must be accompanied by a parent or legal guardian. Library cards are available for children age 5 and older. The signature of the parent or legal guardian is required.

At the time of registration, one book may be checked out. Patrons may not check out video tapes, DVDs, test preparation books that require a deposit or auto repair manuals.

A letter will be mailed to the applicant for verification of address. The letter must be brought in to the library, along with any material that has been checked out, in order to obtain a permanent card. If a family member already has a card, then other family members need not wait for a letter IF they live at the same address.


Non-Resident Card Holders

The Fort Smith Public Library is supported by the property taxes of the citizens of Fort Smith. Anyone living outside the city limits of Fort Smith is considered a non-resident and must pay an annual fee of $35.00 in order to receive a library card. This money is applied directly to our operational expenses and results in an improved collection for all of our patrons.


Non-Resident Property Owners

If a person lives out-of-town but owns property in Fort Smith, they may obtain a resident card if they show proof of ownership using one of the following:


Temporary Library Cards

Temporary library cards may be issued when a person is either:

A $10.00 deposit must be made in order to get the temporary card. Only two books at a time may be checked out. The deposit will be refunded with the stipulation that library materials are returned on time and are not damaged.


Reciprocal Card Agreements with UA Fort Smith

Current UA Fort Smith student IDs may be used at the Fort Smith Public Library, as long as the ID indicates that the patron is a student at UAFS during the current semester. Fort Smith Public Library cards are honored at the Boreham Library on the UAFS campus.


Lost or Misplaced Cards

There is a $2.00 charge to issue a replacement library card and you must show identification in order to apply.

NOTE: When you receive a replacement library card, the old barcode is deleted from your account and the lost card, should you find it, is no longer valid.


Change of Address

If you move, you will need to update your library card by showing printed ID with the new address. If you move outside the city limits of Fort Smith, you must pay the out-of-town fee and get an out-of-town card.


Borrowing Policy

Books, cassette tapes, compact discs, and magazines are checked out for a two-week period (except for new books labeled 7-Day which are checked out for one week). Videos and DVDs are checked out for 7 days except for some educational videos which checkout for 14 days. The maximum number of items that may be checked out is 25. There is a limit of six videotapes, six DVDs, six CDs, and six audiobooks per card.


Renewals

All items may be renewed in person, by phone, or online (before due date) for the following periods:

NOTE: An item may NOT be renewed if on hold by another customer.


Fines for Overdue Items

Fines are charged on all overdue items. Fines are as follows:

Material

Fee

  7-day book:  $0.50 per day
  14-day book:  $0.25 per day
  Audiobook:  $0.25 per day
  Kit:  $0.25 per day
  Magazine:  $0.25 per day
  Music CD:  $0.25 per day
  Videotape:  $0.25 per day
  DVD:  $1.00 per day
  Interlibrary Loan item:  $1.00 per day

NOTE: The maximum late fee for each item is $10.00.


Interlibrary Loan

To obtain books outside of the library's collection, patrons must come in person to the Library (or any of the branches) and fill out an interlibrary loan request. If the request is for an article, the Library may be able to have it faxed.

Patrons must have a valid Fort Smith Public Library card and be 16 or older in order to use the Interlibrary Loan service. Patrons may not use UA Fort Smith cards. No more than three requests per patron will be accepted at any one time.

The Fort Smith Public Library has several database sources, such as OCLC FirstSearch, that list books not available at this library. For your convenience, we also have several magazine indexes, such as EBSCOHost, available to you from home as well as from any of our neighborhood locations. These indexes provide access to thousands of magazines, professional journals, newspapers, and other periodicals -- many more than we could possibly afford to have on our shelves.


Reserve Requests

This service is designed to aid library patrons in obtaining needed materials as soon as possible. Library patrons are allowed a maximum of three reserve requests in the system at a time.

When the requested book is returned to the library, the patron will be contacted. Books are held on reserve for 5 days after notification.


Meeting Room Policy

The Library System's meeting rooms are for meetings or programs of an educational, cultural or civic nature, primarily presented or co-sponsored by the Library or by not-for-profit groups or agencies. Only Library-sponsored or co-sponsored meetings or programs may involve the sale of items, fund raising activities or solicitation of donations. Events of a strictly social nature such as receptions, parties, weddings, and showers are not permitted.

Library-sponsored programs and programs of the Library's affiliated organizations will be given priority in the reservation of meeting room space. Thereafter, requests are considered in the following order:

Businesses may use the meeting rooms for not-for-profit activities. Programs involving the sale, advertisement or promotion of commercial products or services are prohibited.

No person's right to attend a meeting or program will be denied or abridged because of origin, age, race, sex, background, views, sexual orientation or disability. No person's right to attend a meeting or program of a non-profit organization will be denied or abridged because of membership or lack of membership in that organization or group. Organizations may not charge an admission fee. Fees for items such as a meal or program materials are permissible as long as attendance is not dependent upon the payment of such fees.

Meetings or programs which, in the sole judgement of the Library Staff, would interfere with the functions of the Library or of patrons using the Library will not be permitted. Groups using the Library meeting rooms must observe the building's scheduled opening and closing times. Exceptions must be approved by the Library Director.

Scheduling of a meeting or program of a group or organization in the Library does not in any way constitute an endorsement by the Library of the group or organization, its activities, or of the ideas and opinions expressed during the course of the meetings or programs held at the Library. The use of the name, address or telephone number of the Fort Smith Public Library as the address or headquarters for any group or organization using the Library for meeting purposes is prohibited. Publicity generated by a group or organization for a meeting or event in a Library meeting room may recite the Library name, address and appropriate room designation only.

Any organization or group wishing to use a meeting room must complete the Application for Meeting Room Use and receive approval of the Library Director or his/her designee prior to requesting to schedule use of a meeting room. A new application form must be completed annually or the application on file be renewed if no information has changed.

For a copy of the Application for Meeting Room Use or to reserve a meeting room, please call 479-783-0229.


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This Page Last updated: 1 December 2015

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